Last updated: June 2025 · BookIT by Function Labs
This Privacy Policy explains how Function Labs ("we", "our", "us") collects, uses, and protects personal data when you use BookIT. We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
BookIT is a product developed and operated by Function Labs. We provide interview scheduling software to businesses and recruiters. Our registered contact is support@functionlabs.co.uk.
We collect the following personal data through BookIT: • Candidate data: name, email address, phone number, and any responses to custom interview questions provided during the booking process. • Business user data: name, email address, company information, and scheduling preferences. • Usage data: access logs, feature usage, and session information for platform improvement.
Candidate data is collected solely for the purpose of managing interview bookings on behalf of the business using BookIT. We use personal data to: • Schedule and confirm interview appointments. • Send booking confirmations and reminders by email. • Allow businesses to manage their hiring process. • Improve our platform and services. We do not sell, rent, or share personal data with third parties for marketing purposes.
We process personal data under the following legal bases (in line with UK GDPR): • Legitimate interests: to deliver the booking and scheduling service. • Consent: where candidates provide information voluntarily during the booking flow. • Contract: where processing is necessary to fulfil a booking.
Candidate and booking data is retained for as long as the business account is active on BookIT, or as required for legal compliance. Businesses may delete candidate and booking records at any time through the platform.
Under UK GDPR, you have the right to: • Access the personal data we hold about you. • Request correction of inaccurate data. • Request erasure of your personal data. • Object to or restrict certain processing. • Data portability where applicable. To exercise any of these rights, please contact us at support@functionlabs.co.uk.
BookIT uses session cookies to maintain your login state and functional cookies for platform operation. We do not use third-party advertising cookies.
We implement industry-standard security measures including encryption in transit (HTTPS), access controls, and secure data storage. However, no system is completely immune to risk, and we encourage users to use strong passwords and report any suspected breaches to support@functionlabs.co.uk.
We may update this Privacy Policy from time to time. We will notify users of significant changes by email or via an in-app notification.
For any privacy-related queries or to exercise your data rights, please contact: support@functionlabs.co.uk